Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We are looking for a highly organized and detail-oriented Outreach Operations Assistant to power our recruiting engine. In this role, you will be the backbone of our candidate engagement process, ensuring that our outreach campaigns are executed with surgical precision. This is a process-driven position perfect for someone who loves structure, excels at managing workflows, and thrives in a fast-paced, US-based remote environment. You won’t be responsible for sourcing or copywriting; instead, your mission is to ensure every message reaches the right person at the right time using our established templates and systems.

What Your Day-to-Day Will Look Like

• Campaign Execution: Launch and manage outbound email and LinkedIn outreach sequences in Gem using predefined templates and team instructions.
• Workflow Management: Select and deploy specific campaigns to candidate lists requested via Slack, ensuring 100% delivery accuracy.
• Data Integrity & Auditing: Conduct weekly audits of email campaigns to handle bounces, update contact records, and log LinkedIn responses in internal systems.
• Monitoring & Tracking: Maintain real-time visibility on campaign status and special cases within shared documentation and Coda.
• Communication Hub: Actively monitor Slack for outreach requests and updates, flagging any unusual situations or unclear instructions to the team immediately.
• Process Maintenance: Apply simple judgment to prior candidate history to determine the appropriate timing for follow-ups in accordance with existing protocols.

What You Bring

• Unmatched Attention to Detail: You have a "measure twice, cut once" mentality and rarely let a tracking error or typo slip through.
• Process Mastery: You are comfortable managing high-volume, repetitive workflows and following SOPs precisely.
• Technical Savvy: Proficiency with Gmail and Slack; ability to quickly learn tools like Gem (sequencing) and Coda (project tracking).
• Reliability: A strong sense of accountability and the ability to prioritize tasks based on urgency.
• US Shift Compatibility: Availability to work US time zone hours is required (prior experience in this schedule is preferred).
• Communication: Strong written comprehension and a willingness to ask questions or escalate issues when things don't look right.

Bonus Points if:

• You have a background in recruiting, sourcing, or recruiting operations.
• You have prior experience with outreach sequencing software or CRM-style tools.
• You are familiar with LinkedIn messaging etiquette and candidate communications.
• You have a history of success in highly process-driven administrative roles.

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location)
• Time to Recharge: 7 Paid Holidays and 6 PTO days/year
• Family First: Dedicated Maternity and Paternity Leaves
• Work Setup: 100% permanent work-from-home

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You’ve applied, now let’s get to work. Here’s the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine - it’s the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
• Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.