Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We are seeking a sharp, organized, and proactive Events and Marketing Operations Specialist to join a fast-paced AI startup with a packed event calendar. This role serves as the operational backbone of an extensive events program, managing roughly 7–10 events per month, including VIP dinners, side events, and virtual webinars.

The ideal candidate is a high-initiative "generalist" who can take a task list and run with it. You will lead logistics end-to-end—from vendor negotiation and booth setup to speaker prep and budget tracking. If you thrive in lean teams where the pace is fast and the room for professional growth is immense, this is your moment to shine.

What Your Day-to-Day Will Look Like

• End-to-End Event Ownership: Run point on everything event-related, from early-stage planning and negotiating with conference organizers to on-site execution and post-event debriefs.
• Logistics Management: Handle booth setup, shipping coordination, badge registrations, hotel blocks, and all conference portal requirements.
• Vendor Relations: Manage partnerships with exhibit houses, printers, A/V teams, swag suppliers, and shipping partners.
• VIP & Side Events: Plan high-touch VIP dinners and happy hours by sourcing venues, managing headcounts, and coordinating with Sales/BDR teams to ensure the right attendees are in the room.
• Speaker Coordination: Partner with conference organizers to submit session titles, descriptions, bios, and logos. Tweak existing slide templates to ensure brand alignment for every session.
• Sales & Marketing Collaboration: Support pre-event outreach and post-event follow-up by making existing templates "event-ready" for the outreach teams.
• Internal Participation: Coordinate team travel, staffing schedules, event briefings, and internal team dinners.
• Inventory & Budget Tracking: Maintain tight control over booth assets, signage, and swag inventory. Track event ROI and expenses, coordinating with reps to capture accurate attribution.

What You Bring

• Experience: Proven background in external event marketing and logistics (conferences, trade shows, or sponsored events) involving complex vendor coordination.
• Proactive Mindset: High initiative with the ability to build light processes where none exist and manage high-volume tasks independently.
• Communication: Strong written communication skills and a high degree of organizational detail.
• Technical Savvy: Proficiency in Google Workspace and a strong willingness to learn new AI tools and systems quickly.
• Judgment: Excellent sharpness and good judgment—the ability to make smart decisions in a fast-moving environment.
• Availability: Ability to start on PST hours before eventually shifting to EST.

Bonus Points if:

• You have an aesthetic taste or strong design sensibility.
• You have experience using Figma.
• You have a background in content creation or organic social media for event marketing.

Salary Range: $5.00 - $7.50/hour (Final offer based on skills and experience matched to role requirements)

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location)
• Time to Recharge: 7 Paid Holidays and 6 PTO days/year
• Family First: Dedicated Maternity and Paternity Leaves
• Work Setup: 100% permanent work-from-home

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You’ve applied, now let’s get to work. Here’s the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine - it’s the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
• Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All employment decisions are based on qualifications, merit, and business need.