Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action—and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We are seeking a highly organized, detail-oriented Email Marketing Project Coordinator to serve as the operational heartbeat of our email campaigns. This role is a unique hybrid of client success, project management, and technical quality assurance. You will be responsible for managing high-priority inbound leads, coordinating cross-functional tasks in Asana, and ensuring every email that leaves our "shop" is error-free and high-performing. If you thrive on keeping projects on track and possess a "zero-defect" mindset for email rendering and functionality, this is your ideal role.

What Your Day-to-Day Will Look Like

• Lead & Client Management: Act as the first point of contact for incoming lead emails and client inquiries in HubSpot, ensuring professional replies within 1 business day.
• Project Orchestration: Oversee Asana project boards, assigning tasks to creative and technical teams while proactively resolving workflow bottlenecks to meet strict deadlines.
• Rigorous QA: Test email designs for functionality, rendering, and accuracy across devices before they reach the client. You are the final gatekeeper for quality.
• Stakeholder Updates: Provide weekly project status updates to clients and internal leadership, maintaining high transparency and trust.
• Technical Validation: Work across platforms such as Mailchimp to ensure campaigns meet industry standards and follow email marketing best practices.
• Campaign Optimization: Collaborate with the creative team to identify and correct template errors, ensuring optimal performance and deliverability.
• Documentation: Maintain accurate project records, contact logs, and status reports within the CRM and project management tools.

What You Bring

• Experience: 1–3 years in email marketing, client coordination, or project management (ideally within an agency setting).
• Tool Proficiency: Hands-on familiarity with HubSpot (or similar CRM), Asana, and Mailchimp (or similar ESP).
• QA Instincts: A basic understanding of email design, testing protocols, and quality control best practices.
• Communication: Exceptional written and verbal English skills; you can manage professional client relationships with ease and clarity.
• Detail Obsession: A strong ability to manage the minute details and deadlines for multiple high-priority clients simultaneously.
• Problem-Solving: A proactive approach to identifying risks in a project timeline and implementing solutions before they impact the client.

Bonus Points if:

• You have a background in Executive Assistance (EA) or high-level administration.
• You have deep experience in Email Deliverability, segmentation, or A/B testing.
• You have a basic understanding of HTML for email troubleshooting.
• You have prior experience working in an email marketing agency environment.

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again 
• Health Coverage: HMO or Healthcare Stipend (depending on location) 
• Time to Recharge: 7 Paid Holidays and 6 PTO days/year
• Family First: Dedicated Maternity and Paternity Leaves

Additional incentives for go-getters and proven performers:

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You’ve applied, now let’s get to work. Here’s the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine - it’s the final step for many of our roles! 

Depending on the client, there are sometimes 2 additional steps: 

• Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
• Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!  

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All employment decisions are based on qualifications, merit, and business need.