Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We're hiring a Data Operations Specialist to join the Strategic Operations & Automation team at a fast-growing professional services firm built around a senior fractional talent network — owning data hygiene, systems reliability, and the finance and ops workflows that keep the business running smoothly. The role works across HubSpot, Clockify, Clay, an internal database, and Hex, spanning routine audits, ad hoc fixes, and recurring data processes. If you find satisfaction in clean data, love digging into why something is broken, and can move quickly without cutting corners, this role is for you.

What Your Day-to-Day Will Look Like

• Data Hygiene & Cleanup: Own day-to-day data hygiene across HubSpot, Clockify, Clay, and the internal database — handling duplicate companies and contacts, workflow issues, data backfills, and ad hoc fixes
• Clockify Operations: Investigate and resolve Clockify discrepancies including missed hours, unarchiving projects, one-off pulls, and general updates
• Sync Monitoring & QA: Support backend data QA and monitor HubSpot-to-database sync scripts to ensure data flows accurately
• Recurring Data Reviews: Own the weekly deal review process and other recurring weekly and monthly data audits
• Finance Reporting: Maintain Google Sheets and Excel-based finance reports covering AR collections, talent payments, hours overage review, invoicing, and contract referrals
• Onboarding & PO Tracking: Support new client onboarding from an operational and data standpoint, develop a purchase order tracking process, and handle finance admin tasks like templatized collections outreach, talent hours follow-ups, and HubSpot dashboard creation
• Automation Monitoring: Monitor Zapier automations and AI workflow tools to ensure processes run correctly and flag issues early

What You Bring

• Detail-Oriented Data Mindset: Strong attention to detail and a natural instinct for data quality — you diagnose why something is broken, not just fix what you're told
• CRM Hands-On Experience: Hands-on experience with HubSpot (workflows, records, reporting) strongly preferred; comparable CRM experience with Salesforce or Zoho considered — you can read a workflow and understand what it's actually doing
• Spreadsheet Proficiency: Proficiency in Google Sheets and comfort with Excel for finance-specific reporting tasks
• Tool Fluency: Familiarity with Clockify, Clay, Hex, or similar — or the proven ability to get up to speed fast; plus an aptitude for AI tools and automation platforms like Zapier
• Async, Self-Directed Work Style: Comfort working independently on ambiguous, evolving tasks in a fast-paced, fully remote environment; you over-communicate, flag issues early, document your work, and know when to ask for help
• Ownership Mindset: A collaborative, ownership-oriented approach to your work

Bonus Points if:

• You have familiarity with QuickBooks or Bill.com

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location)
• Time to Recharge: 7 Paid Holidays and 6 PTO days/year
• Family First: Dedicated Maternity and Paternity Leaves

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You've applied, now let's get to work. Here's the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
• Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.