Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We are seeking a highly organized and process-disciplined Event Logistics & Operations Coordinator to support our client's community marketing team. Supporting a high-volume event program of roughly 300 events annually, this role is the operational engine that ensures every piece of the puzzle—from swag and print materials to shipping and vendor outreach—moves like clockwork. This is a support-heavy, execution-focused role designed for someone who finds professional satisfaction in "closing the loop," maintaining pristine trackers, and mastering complex fulfillment workflows.

What Your Day-to-Day Will Look Like

• Shipping & Fulfillment (50–60%): Execute orders for branded merchandise and print materials across platforms like FedEx and Staples. Track every shipment from placement to delivery and provide real-time updates to the team.
• Inventory & Logistics: Maintain detailed logs of orders, quantities, costs, and tracking numbers. Update inventory spreadsheets and proactively flag when items need replenishment.
• Administrative Coordination (20–25%): Manage the events team calendar, schedule internal planning meetings, and maintain project trackers to ensure no deadlines are missed.
• Vendor & Venue Support (10–20%): Conduct initial outreach to approved venues or vendors using templates. Assist with administrative tasks on event platforms such as Cvent within defined permissions.
• Financial Coordination (10–15%): Track event-related invoices and expenses. Partner with internal stakeholders and AP to ensure vendors are paid on time, and costs are accurately reconciled.

What You Bring

• Execution Expertise: Experience in logistics coordination, fulfillment support, or a similar execution-heavy administrative operations role.
• Spreadsheet Mastery: Strong Excel skills with a proven ability to maintain clean, accurate, and complex trackers.
• Process Discipline: A high degree of comfort following defined SOPs and templates consistently without needing constant redirection.
• System Fluency: Experience working across multiple third-party tools (shipping, ordering, or project management platforms) while maintaining 100% accuracy.
• Communication: Strong written English for professional internal updates and basic vendor outreach.
• Reliability: The ability to manage a high volume of repeatable tasks under deadline pressure.
• Availability: Ability to work U.S. business hours with overlap for Mountain Time (MT).

Bonus Points if:

• You have hands-on experience with Cvent, Bizzabo, or Swoogo.
• You are familiar with third-party fulfillment platforms (Staples, swag vendors, FedEx).
• You have prior experience supporting hospitality or high-volume event operations.

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location)
• Time to Recharge: 7 Paid Holidays and 6 PTO days/year
• Family First: Dedicated Maternity and Paternity Leaves
• Work Setup: 100% permanent work-from-home

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You’ve applied, now let’s get to work. Here’s the play-by-play:

• Step 1 Resume & Portfolio Screening: Our team reviews your experience. Please be prepared to share screenshots or examples of HubSpot funnels you’ve built.
• Step 2 Recruiter Interview: We’ll chat about your HubSpot/Salesforce experience and your approach to conversion optimization.
• Step 3 Online Assessment: You’ll complete a role-specific test to showcase your workflow logic and copywriting skills.
• Step 4 Match Interview: You’ll meet with a Senior Leader for a deep-dive validation to ensure we’re matching you with the right opportunity.

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: Your Recruiter will coach you and share insider tips for the final round.
• Step 6 Client Interview: You’ll meet the JumpstartMD team to discuss how you’ll help them scale their patient acquisition.

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All employment decisions are based on qualifications, merit, and business need.