Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We're hiring an Executive Assistant to provide direct support to the founder of a multi-business real estate and operations enterprise — someone who is highly organized, proactive, discreet, and experienced enough to act as a trusted right hand without needing constant direction. You'll manage the executive's inbox and calendar, monitor for action items and open loops, follow up with internal and external contacts via email, WhatsApp, and phone, support LinkedIn engagement and warm lead follow-up, and maintain task and project visibility across ClickUp, HubSpot, and Google Workspace — learning the executive's communication style and business context over time to provide increasingly proactive, high-quality support that gives meaningful time back every week.

What Your Day-to-Day Will Look Like

• Inbox & Calendar Management: Manage the executive's Gmail inbox — organizing emails, flagging priorities, drafting responses, and handling low-complexity replies independently; manage Google Calendar including scheduling meetings, coordinating appointments, resolving conflicts, and keeping the day organized
• Follow-Up & Task Tracking: Monitor emails and tasks for outstanding action items; follow up with internal and external contacts via email, WhatsApp, or phone to ensure requested items, reports, and next steps are completed without reminders; maintain task lists and keep the executive on top of priorities, deadlines, and open loops in ClickUp
• External Communications: Make phone calls on behalf of the executive for scheduling, reminders, confirmations, and professional follow-ups; communicate with external contacts in a polished, professional manner as a direct representative of the executive
• LinkedIn & Business Development Support: Support LinkedIn activity and warm lead follow-up by monitoring engagement, assisting with DMs, and maintaining social channel responsiveness; support business development and operational workflows in HubSpot as needed
• Operations & File Management: Assist with expense reports and basic expense tracking in QuickBooks; organize files, documents, and information across Google Drive; support project and task visibility in ClickUp and maintain organized records across all relevant platforms

Salary Range: $7.50 - $9.50/hour (Final offer based on skills and experience matched to role requirements)

What You Bring

• Executive Support Experience: 3+ years as an Executive Assistant, Administrative Assistant, Chief of Staff support, or similar role supporting a founder, CEO, or senior executive — with strong inbox and calendar management experience and a track record of keeping busy leaders organized and on track
• Communication Excellence: Excellent written English with the ability to draft clear, polished, professional emails; strong verbal communication skills, and genuine comfort making phone calls on behalf of an executive without hesitation
• Proactive Follow-Through: Highly organized, detail-oriented, and reliable — you identify open loops and move tasks forward without constant reminders, and you don't let requests or follow-ups disappear into the void
• Discretion & Judgment: Comfortable managing confidential information with professionalism; strong judgment around when to respond directly, when to escalate, and when to ask for clarification — operating independently in a fast-moving environment
• Availability & Adaptability: Available to work 9:00 AM–6:00 PM Eastern Time with flexibility for urgent issues; calm under pressure, high ownership mentality, and able to adapt quickly to shifting priorities and the executive's evolving preferences

Bonus Points if:

• You have experience supporting founders, entrepreneurs, agency owners, or real estate operators
• You have experience with LinkedIn engagement, DM follow-up, or light social selling support
• You have hands-on experience using HubSpot for CRM, business development, or customer communication workflows
• You have experience coordinating across multiple businesses or business units simultaneously
• You are familiar with real estate, leasing, tenant communication workflows, or property operations
• You have experience creating or improving SOPs for recurring executive workflows

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service
• Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
• Family First: Parental leave after 1 year of service

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You've applied, now let's get to work. Here's the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
• Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.